How to Care For and Maintain Your Office Furniture

You’ve made a considerable investment in your office furniture, naturally you want to preserve and protect that investment. But while this type of furniture is built to sustain years of consistent wear and tear, even the best made pieces can start to lose their appearance and break down prematurely if not properly cared for with regularity.

While some amount of deterioration is natural, worn surfaces, mild discoloration, and functionality interruptions can all be minimized with proper maintenance and care. But it’s up to you to take charge of the situation and make sure you don’t let little things turn into big ones that only get worse over time.

You’ve put a lot of time, effort, and money to organize your office with well-made, high quality furniture that is built to last. Caring for it in the proper manner will ensure that every piece always looks and performs its best.

So with that in mind, let’s take a look at some of the ways you can care for and maintain your office furniture over the long term.

Proper Care

When you do your laundry, you always check the care instructions on the label to prevent your clothes from shrinking or losing their color. The wrong cleaning procedures can damage your clothing and, believe it or not, the same thing can happen to your office furniture.

That’s why it’s so important to be familiar with all manufacturer’s care instructions on every piece of furniture in the office. These work in much the same way, by telling you what you can and cannot use to clean your furniture, and they even offer tips on the best methods to take for doing the job correctly and safely.

The first indication for knowing what kind of cleaning agents are suitable for your furniture is by knowing what type of materials are used in the manufacturing of the item. Leather is going to require certain specific care that may not be suitable for wood or metal. There are cleaners formulated specifically for leather to protect the material and restore the luster and shine.

Some cleaning chemicals shouldn’t be applied to some surfaces as they could damage the materials with which they are made and costly repairs will come as a result. When you’re not sure what actions to take, you can never go wrong with a damp microfiber cloth to wipe down any of your furnishings.

Take Action

Depending on the size of your office and the workforce employed within, it can be tough to know about every little ding, rip, or spill that your office furniture is prone to during the course of a normal work day. But none of that matters as long as you make every effort to know the status of all your commercial furniture.

In order to do just that, you should keep in routine contact with your employees and have them report any rips or tears in chair cushions, scratches or dents in desks and upholstery, and any other potentially lasting impacts that can prove damaging for the long term.

The quicker a problem is part to your attention, the easier it can be to repair the issue at a lower cost. This is certainly preferable to incurring more expensive repair and replacement expenditures due to unreported accidents and broken down components.

You can also take action by doing an audit of your company’s furniture and checking for loose screws, raised nails, torn cushions, and other forms of wear and tear that can be fixed on the spot. Tightening a bolt and a screw is a small step to take but it can make a big difference for preserving the life of your furniture.

Professional Cleaning

Sure you can dust around the office, wipe down surfaces, and clean up spills when they happen, but most offices have professional cleaning crews who they hire to come in and take care of the major janitorial maintenance.

For these cases, the cleaning crew will take care of emptying trash, washing windows, cleaning out vents and ceiling fans, and so on. These actions may also extend to maintaining the condition of the furniture located in the office space as well.

If you are in charge of the hiring of the overnight crew, be sure you call in only a gsa approved vendor to do the work in your workspace. That way you are fully assured that all of the proper cleaning products used in the service of the task will be the right ones to protect the furniture and prevent any damage from occurring.